Data protection and confidentiality

What data will be collected of/on me?

Only such data will be collected that enable FOLM research staff to conduct the interviews. Rigorous critical discussion within the FOLM consortium has taken place to keep the amount and type of collected data to a justified minimum. Among these are:

• Personal data (anonymised. Personal identifiers are kept separated from other data wherever possible).
• Written and spoken statements from the interview.

The interview will be audio/video recorded, purely to capture and transcribe accurately what you say – so the interviewer can concentrate on your conversation without having to take notes.

Legal basis / Lawfulness

In line with the GDPR and the UK Data Protection Act, FOLM collect and process the described types of data of you:

• with your consent.
• so that we can communicate with you, e.g. to arrange a date for the interview with you.
• in the legitimate interest of conducting research activities in line with the EEA & Norway Grant funding agreement.

What will happen with the data collected in the interview?

All personal data will be pseudonymised and/or anonymised according to GDPR and the UoE ethic guidelines. Your data will be referred to by your FOLM ID, and all care is taken to keep personal identifiers such as name or email address separate. The raw data will only be accessible to your interviewer and the FOLM lead researcher, who have undergone a critical nomination process and have signed a Data Protection Self Declaration.

The FOLM Consortium take a proactive approach to privacy. We do not use profiling or automated decision-making processes.

The FOLM Consortium organisations undertake to treat your personal data absolutely confidential, making use of them exclusively for the statutory purposes of non-commercial activity within the the FOLM project in accordance with the funding agreement. This is in particular to evaluate the FOLM programme.

The anonymised results of their research will be summarised in project reports, journal articles, presentations, and other academic and public engagement output. Quotes or key findings will always be made anonymous in any formal outputs unless we have your prior and explicit written permission to attribute them to you by name. Transcripts will be saved under the anonymous FOLM ID you have been issued for data protection purposes upon entry into the programme. All names and other identifiers will be anonymised or pseudonymised as appropriate in the process of transcription. IDs and any explanation to the pseudonyms are stored in a separate file.

Anonymised results will be used in several ways:

• in combination with findings from other data sources and research methods within the FOLM research, e.g. for triangulation and expansion of findings.
• in project reports to the funder (published and unpublished).
• in academic journal articles.
• in public engagement activities to disseminate findings to relevant stakeholders and audiences.

How will my data be stored and processed?

The interviewers and researchers will store, process and use your personal data solely for the statutory purposes of non-commercial activity within the realisation of the FOLM project, and in accordance with the European General Data Protection Regulation (GDPR). The organisations forming the FOLM consortium implement especially developed action policies to prevent any unauthorized or inappropriate access to that information.

All electronic raw data will be stored on on a password-protected and access-restricted data drive of the University of Edinburgh, UK. Access to these files is restricted to the FOLM staff directly involved in the research (e.g. interviewers, lead researcher).

Data retention

The FOLM consortium will retain personal raw data (e.g. real names, interview recordings) only for as long as necessary, i.e. until the publication of the Final Report on FOLM research. The original audio/video recordings will be retained until the findings of the study are published - although not longer than 18 months after the end of the FOLM funding period (i.e. summer 2023). The original recordings will then be deleted.

Appropriately anonymised and processed data (e.g. transcripts and translations) sets might be retained beyond the funding period of the FOLM project on Data Share – or a similar GDPR-compliant data repository – for future ethically approved research. This however depends on the content and will only take place if anonymity of the interviewees can be guaranteed.

Data sharing

Internal and external data sharing

Internal data sharing (i.e. within one FOLM partner organisation) and external data sharing (i.e. between FOLM Partner organisations) of participants‘ personal information is kept to a minimum and continuously scrutinised for necessity and proportionality. It is conducted purely to fulfil the non- commercial activities of arranging and conducting the interviews, plus post-interview communication with the participants.

The researchers/interviewers do not have access to the participants from the start. They need to receive their contact details from those Partner organisations in the FOLM Consortium who conduct the practical programme (i.e. LIT for Ireland, CIE and Food Bank for Poland, and Femxa for Spain) and who therefore have the contact to the FOLM participants (the pool this study recruits its participants from).

The original audio and video recordings of the interviews will not be shared outside the UoE research team. Processed (anonymised/pseudonymised) data will be shared within the FOLM Consortium as part of knowledge exchange and publication processes.

Third party sharing

A professional transcription service (such as 1st Class Secretarial Services) might be used to help with the transcriptions of the interview recordings. A service provider will only be contracted with approval of the UoE's Research and Knowledge Exchange office and/or the Research Data Support Officer to ensure data is handled confidentially and GDPR-compliant. Researcher will also use the approved service Otter.ai for automated transcriptions.

Requests from the Police or law enforcement officials: The FOLM Consortium is not legally obliged to provide information to the police, unless presented with a court order. However, FOLM partner organisations will usually choose to release information where the police, or other law enforcement agencies, can demonstrate to our satisfaction that non-release would be likely to prejudice the prevention/detection of crime or apprehension/prosecution of offenders.

Data controller

For data collected for and through research activities under Work Package 3 of the FOLM funding agreement, the University of Edinburgh is the Data Controller, registered with the Information Commissioner’s Office, Registration Number Z6426984.

Who can I contact with questions and complaints?

If you have any questions or concerns about the UoE’s research, please contact Jule Hildmann (PhD), This email address is being protected from spambots. You need JavaScript enabled to view it. from the Outdoor Environmental Education Unit of The University of Edinburgh, UK. For general information about how The University of Edinburgh staff use and safeguard your data go to: https//www.ed.ac.uk/records-management/privacy-notice-research. You can contact the UoE’s Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it.. The UoE’s data protection policy is openly accessible on www.ed.ac.uk.

If you wish to make a formal complaint about the research, please contact the Information Commissioner’s Office (ICO) at This email address is being protected from spambots. You need JavaScript enabled to view it.. In your communication, please provide the project title and detail the nature of your complaint.

Accessibility

You can get this document on tape, in Braille, large print and various computer formats if required. Please contact Jule Hildmann, This email address is being protected from spambots. You need JavaScript enabled to view it..

Updates of this document

In case of changes to the nature of this research project (the interviews) that impact on processes laid out in this Participant Infromation and Privacy Notice, then this document will be updated and all current FOLM participants notified.

FREQUENTLY ASKED QUESTIONS

1. What is FOLM?

FOLM stands for “From Outdoors to the Labour Market”. It is an outdoor personal development programme which aims to help young people who are 18-29 years of age to return to full-time employment, education and training.

2. What is Outdoors Learning?

Outdoor Learning is where participants engage with nature and the environment around them. Outdoor learning provides another lens to view yourself. This is done by participants immersing themselves in nature for a week. The daily themes of our expeditions help to explore yourself along with other people. You form a close-knit community while out in nature and the best part of outdoor learning is the fun and games!

3. What does coaching and mentoring involve?

The coaching and mentoring help progress the skills you learn in the outdoor learning phase into your everyday life. When you recognise a strong skill on the mountain, the coaches and mentors help you see how you can use this skill in a future workplace. The coaching and mentoring helps to prepare you to find jobs, look at education and apply for training.

4. How long the process is for each participant?

The process can vary depending on different factors but the current length of commitment to the programme is roughly 8 months. This can be broken down into 3 phases.

1^st Phase: Recruitment and Engagement: 1-2 weeks (2 meetings before OL).

2^nd Phase: Outdoor Learning: 1 week (on the mountain for 7 days).

3^rd Phase: Coaching: 5-6 weeks (Meetings twice a week for a few hours).

4^th Phase: Mentoring: (Meeting once a month for 6 months via call/skype).

5. Can I do the coaching sessions but not the outdoor learning programme?

No, you cannot. We strongly advise you to do the outdoor learning, as this is where the magic happens. You make great friends and see some incredible views. Besides you won’t know if you like something until you try it.

REGISTRATION

1. How can I sign up?

You can register via this website and click on the button "Book your place". Contact us via our social media channels at @folm_project. You can also send us an e-mail to the address or call the phone numbers you have given in the selected countries.

SPAIN

Telephone:

+34 648 101539 / + 34 608 786 538

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

POLAND

Telephone:

(89) 535 87 25

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it.

IRELAND

Telephone:

+353 504 28114 / +353 858048842

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

Our social media

Instagram: https://www.instagram.com/folm_project/

Facebook: https://www.facebook.com/FOLM2018

Twitter: https://twitter.com/FOLM18

REQUIREMENTS FOR PARTICIPANTS

1. I live in another country; can I apply to this project?

Currently, the project is being recruited in three regions: Mid West in Ireland, Cantabria in Spain and Varmia and Mazuria in Poland. To take part in the project you must declare that you live in one of these regions.

2. I live in the area covered by the FOLM but I am not a citizen of this country. Can I take part?

Yes, as long as you have the right to live and work in the region you are applying for FOLM in to be eligible. Mid West in Ireland, Cantabria in Spain or Varmia and Mazuria in Poland.

3. I will be 18 during the programme. Can I still apply?

Yes, you can sign up when you are under 18, but you must be over 18 when you start the programme.

4. Do I need to be fit to take part?

No, we facilitate for people of all levels of fitness. All you need to be able to do is walk while carrying a backpack and a smile. There are parts that can be challenging but we are there to help you through it. The smile is for when you achieve your goals.

5. I work part time, can I still apply?

Yes, you can still apply if you work part-time. As long as you can take time off to attend the Outdoor Learning part and can attend the coaching and mentoring sessions too.

WHAT WILL I GET?

1. Will I receive a certificate after I have completed FOLM?

Yes, you will receive a certificate of completion once you have completed the full programme. This is great to add to your CV for future interviews.

2. What skills will I learn from FOLM?

The amount of skills you will learn from FOLM is immeasurable. We can list a few to begin with though; resilience, self-confidence, time-management, leadership, navigation, teamwork, environmental conscience, etc.

3. Will I get a job at the end of FOLM?

We will help guide you through the process of applying for jobs and help you work on your CV. While we cannot guarantee you a job, having completed this programme you will be in a far better place to acquire a job. In outdoor terms, when crossing a small river, it’s a lot easier cross it with someone’s help than by doing it alone. FOLM is that helping hand. A growing number of businesses across each partner country are recognising the completion of the FOLM programme.

OTHER QUESTIONS

1. What equipment do I need to bring with me?

You will just need your own spare clothes (t-shirts, trousers, jumpers, underwear), a pair of shoes, toiletries (toothbrush, toothpaste, shower gel, etc.). After this we will provide all the other items from the backpack, sleeping bag, ground mat, tent, socks, hiking boots, stove, food and good fun!

2. Can I leave FOLM? If I do it, are there any consequences?

You are free to leave FOLM at any point. We may check in on you to see if you are doing ok, but joining this programme is totally up to you, just as leaving the programme is too.

3. How many people are in a group?

There are 10 people in each group.

4. What will we eat? Where will we sleep? Do I bring my own food and equipment?

There is a selection of food you can choose from. You will be cooking your own meals, so if you are a picky eater not too worry, you decide what you eat. We sleep in tents outdoors and we provide the food and equipment needed on the mountain. There is no need to worry if you have never camped outside before.

5. What about hygiene?

You can stay clean and hygienic while being outdoors. The only difference is instead of water out of a tap, it comes directly from a river. You are able to clean yourself, teeth and pots from this water source. It just needs to be done in a leave no trace manner so you do not harm the environment. We always have little bottles of hand sanitiser if you are not near a river to clean off any germs.

COLLABORATING ENTITIES

1. How can my organization get involved in the FOLM project?

You can register via this website and click on the button "Book your place". Contact us via our social media channels at @folm_project. You can also send us an e-mail to the address or call the phone numbers you have given in the selected countries.

SPAIN

Telephone:

+34 648 101539 / + 34 608 786 538

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

POLAND

Telephone:

(89) 535 87 25

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it.

IRELAND

Telephone:

+353 504 28114 / +353 858048842

E-mail:

This email address is being protected from spambots. You need JavaScript enabled to view it.

Our social media

Instagram: https://www.instagram.com/folm_project/

Facebook: https://www.facebook.com/FOLM2018

Twitter: https://twitter.com/FOLM18

2. What requirements do I have to get my organization involved?

All you need is the interest and drive to get involved, along with becoming a FOLM platform user. Where you can advertise jobs to our FOLM participants.

3. What skills do FOLM participants have that would benefit my organisation’?

They show skills of resilience, adaptability, confidence, leadership, teamwork, time-management and many other skills which are proven and tested when living in the wild for 7 days and completing the coaching and mentoring programme.

4. What influence on the project can my organization have on FOLM participants?

Your organization can help provide young people with a great future and you will have enthusiastic and motivated workers.

FOLM (From Outdoors to Labour Market) team wants to take this opportunity to thank all the companies involved in this educational initiative, without them this project wouldn't have been possible:

ORENCO ENERGY

company web

COLÁISTE UISCE

company web

DOONMOON FLOWERS

company web

 

THE BARKER AND BOWES TRAINING ACADEMY

company web

 

The data that you provide us through the contact form of this website will be treated by CENTER FOR INNOVATIVE EDUCATION with address in ul. Bruna 28/38, 02-538 Warsaw, Poland, where you can exercise your rights of access, rectification, deletion, opposition, limitation of treatment, portability and, where appropriate, revocation of your consent, by sending a letter indicating the right you want to exercise, accompanying a copy of your ID. You can also exercise your rights, in the same way, through the email account This email address is being protected from spambots. You need JavaScript enabled to view it.

The purpose of the treatment is to proceed with your registration so that we can send you our Newsletter with information about other events and future actions that will be carried out within the FOLM project.

We will keep your data for the period necessary to process and respond to your requests or inquiries, during the maximum period of one year.

Finally, we inform you that if you consider that the treatment of your data does not comply with the applicable regulations, you can file a claim with the Spanish Agency for Data Protection.

You can also check the Privacy Policy.

The data you provide us through the contact form of this website, will be treated by CENTER FOR INNOVATIVE EDUCATION with address in ul. Bruna 28/38, 02-538 Warsaw, Poland, where you can exercise the rights of access, rectification, deletion, opposition, treatment limitation, portability and, in its case, the revocation of your consent, sending a letter indicating the right you want to exercise, accompanied by a copy of your ID. You can also exercise your rights, in the same way, through the email account infoantimailspammer@folmweb.com

The purpose of the treatment is to respond to the queries received through this form. Your data can be communicated to the project partners (identified in the Legal Notice).

We will keep your data for the period necessary to process and respond to your requests or inquiries, during the maximum period of one year.

Finally, we inform you that if you consider that the treatment of your data does not comply with the applicable regulations, you can file a claim with the Spanish Agency for Data Protection.

You can also check the Privacy Policy.